Caelion Collective — Privacy Policy
Effective Date: January 2025
Last Updated: January 2025
1. Purpose and Philosophy
At Caelion Collective, privacy is not a policy — it is a principle.
This document is provided not as compliance, but as confirmation: that your information, correspondence, and identity are treated with the same precision and discretion that define our work.
We collect, store, and process only what is necessary to maintain confidential correspondence, schedule private consultations, and ensure the integrity of our engagements.
No personal data is shared, sold, or transmitted beyond this purpose.
2. Information We Collect
We collect only the following limited categories of information, submitted voluntarily by you:
Contact Information: Name, email address, and optional professional title or context.
Scheduling Information: Date, time zone, and consultation preferences.
Correspondence: Any written messages or context provided through our confidential inquiry form.
Technical Information (minimal): Standard web analytics (IP address, browser type, device data) used solely to maintain site security and performance.
No biometric, financial, or sensitive clinical information is ever requested or stored.
3. How Information Is Used
Your information is used exclusively for:
Reviewing and responding to confidential inquiries.
Coordinating and conducting private consultations.
Providing administrative communication related to engagement or scheduling.
Internal security, fraud prevention, and legal compliance.
All information is handled personally by Caelion’s administrative office under direct oversight of Dr. Cari M. Oliver. There are no third-party vendors, marketing systems, or CRM integrations that access private data.
4. Data Retention and Security
Retention: Submitted inquiries are retained only as long as necessary to respond or complete the engagement process.
Inactive or declined inquiries are permanently deleted within 30 days.
Security: All digital correspondence is encrypted in transit (TLS 1.3) and stored on secure, access-controlled servers.
Access: Only Dr. Oliver and one authorized administrator have access to client communications.
We maintain strict internal confidentiality agreements and zero data-sharing policies with any external organization.
5. Cookies and Tracking
This website uses only minimal, essential cookies required for functionality and session security.
We do not use tracking pixels, third-party analytics (such as Google Analytics), or behavioral advertising tools.
Visitors may browse the site anonymously without cookie acceptance.
6. Data Subject Rights
In accordance with GDPR, CCPA, and applicable privacy regulations, you retain the right to:
Access, correct, or request deletion of your personal data.
Withdraw consent for communication at any time.
Request confirmation that your data has been permanently deleted.
All requests should be submitted privately via email: [email protected]. Each request is handled personally and discreetly within 14 business days.
7. Confidential Correspondence
All correspondence between clients, prospective clients, and Caelion Collective is considered privileged and confidential.
Such communication is never disclosed to third parties, even upon external request, except where legally required by court order or applicable law.
8. Non-Clinical Disclaimer
Caelion Collective does not provide psychotherapy, diagnosis, or treatment.
All engagements are consultative and educational in nature. Any personal information disclosed is treated as confidential counsel, not as clinical record.
9. Updates to This Policy
Should any modification to this policy be required, the revision date will be updated above.
No changes will affect information already collected without renewed consent.
10. Contact
For questions or requests regarding this Privacy Policy please email:
Caelion Collective
Administrative Office – Washington, D.C.